This schedule is subject to change, depending on availability and interests of facilitators. Details will be added as they become available.
The symposium will have three tracks:
- Training Programs
- Race Directing
Most of the sessions be one hour to cover as much material as possible and allow participation in either track as appropriate to your interests. These sessions will generally be about 50% case study from the facilitator’s experience, and 50% questions / answers / experience sharing by the participants. Facilitators will be members of area clubs for all but the Nonprofit Governance Training session.
Race Directing and Training Programs will each be half day, one in the morning with three one hour sessions and one in the afternoon with three sessions (TBD which is which). Governance will last the full day with the morning being the formal training (three hours) and the afternoon three one hour sessions.
Governance simply means how your running club is operated and managed to carry out the club’s mission, including setting the mission, budgeting, financial oversight, policy development, effective board organization, etc.
Nonprofit Governance Training
This three hour session will be led by Pat Hanberry of Hanberry Associates, LLC, a professional trainer for nonprofit governance. Pat will cover the following topics:
- primary duties of nonprofit boards
- nonprofit board member responsibilities
This one hour session will include topics related to club finances:
- financial controls
- board fiduciary responsibility
This one hour session will include topics related to change management:
- we’ve always done it this way vs. new ideas
- why make changes?
- how to execute new ideas
This one hour session will include topics related to on boarding new officers and board members.
- what’d I get into?
- overview of the way things are currently done
- individual work instructions for tasks
Many clubs offer training programs to their members as a core service.
Setting Up a Training Program
This one hour session will include topics on how to set up a training program.
- registration for the program
- setting up a training plan
- communication to participants
- road safety for group running
Training Programs as a Club Business
This one hour session discusses how to use training programs as a way to bring in club revenue.
- how to price your training program (or at least not lose money)
- obtaining outside Sponsorship of training program (local businesses can access runners before/after training session)
- building training programs to “feed into” (or train members for) your own races
Recruiting and Training Volunteer Coaches
- what makes a good coach
- what makes a good training program coordinator
- following RRCA coaches guidelines
- important safety issues for coaches (AED, first aid, etc.)
- general knowledge of exercise physiology and progression of training
- male/female ratio (unless female-only training program!) experience/new
Many clubs put on races as part of their mission.
So You’re Thinking About Becoming a Race Director
This one hour session provides an overview on what is involved to put on a race. This will include, but not be limited to the following.
- budgets and finances
- staying organized
- marketing and promotion
- participant registration and communications
- timing and scoring
Budget and Finances
This one hour session provides some details on what should be in the race budget and how to keep track of the finances.
Marketing and Promotion
This one hour session dives into how to market and promote the race.
- social media
- mass emails
- online calendars
- posters, postcards and business cards